UNDER CONSTRUCTION.
First prep the email addresses to be added to the list - Using Excel and Word as example
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- The addresses MUST be separated by commas.
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- . In Excel:
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- Open the file containing the addresses to be imported
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- Alphabetically order the column containing the email address
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- Copy all of the non-blank cells containing email addresses.
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- In Word
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- Open a new document.
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- Using the pastes special options, paste in the addresses as TEXT ONLY.
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- Use the Search and replace feature of Word to replace any paragraph breaks with a comma.
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- Save the file. Leave the file open.
Next, prep the Google Group for importing (you need to do this just once)
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- Open My.Knox.edu
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- Click on Groups in the black banner at top of the window. The Google groups page will open.
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- Click on My Groups. The My Groups page will open
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- Scroll down to and click on Choir_Alumni_User. The Group detail page will open.
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- On the right hand side of the screen click on "Mange". The Group management screen will open.
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- Assure sure you may add non-domain addresses:
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- On the left side of the screen, click on Permissions
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- Click on Basic Permissions.
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- Assure that the Allow members external to this organization box is checked to "Allow new users not in knox.edu"
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- .
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- If not already present, add a Welcome Message. This is required if you non-Knox.edu users are added.
Now add the users:
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- Click Members
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- Click Direct Add Members
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- Open your source (Word) for the email addresses to be copied in.
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- Copy the email addresses by doing a Select All
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- Click back on the Google Groups page.
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- Paste the email address into the Enter email addresses to add as members section of the window.
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- Click the add button.
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- The addresses should add at this time.