IT Considerations when Preparing to Leave Knox - FacStaff

Moving on from Knox? Retiring? These are the IT related things you should consider and complete before your departure.

Protected Information: Student / College Confidential Information.

You may NOT transfer out documents or emails containing:

• Personally Identifiable Information - Social Security Numbers, Student ID’s, etc.

• Proprietary information of the College.

• Emails labeled or marked as “Confidential” or “in confidence”.

Items to Consider

• Account Access

  • Password access to your @knox.edu account will be removed at the close of business on your last day of work.

  • Your Z: Drive (Home Account) and Google Drive contents will deleted 30 dyas after your last day.
    
    

• Hardware

  • All hardware issued to you will remain College property and should be returned to your office or ITS before departure.

  • Purchasing Knox-owned equipment for personal use is not permitted.

  • Your College-issued cell phone must be returned

    • You may keep the cell phone number if you’ve held the number for more than 2 years.

    • You must be ready to cut over the a new phone and service a few days before departure.
      
      

• Have a place to store your personal, non-Knox related files.

  • Personal Google account

  • Knox retirement account

  • Drop box, Apple iDrive, etc.

  • External Hard Disk
    
    

• Google Stuff

  • Email

    • Set an auto responder!

  • Google Apps: Docs, Sheets, Slides, Classroom

    • ITS can move the information for you
      -or-

    • You may use these instructions to use Google Takeout to backup or move your data.
      YouTube Video: Transfer your Gmail and Drive with Google Takeout for Schools
      
      

• Moodle

  • Use the Moodle backup function to make a copy of your class

  • Download and move to your your new storage location.
    
    

• Departmental Account (W:)

  • Copy to a Google Drive Shared Drive owned by the Department
    
    

• Home Account (Z:)

  • Copy to your new storage location - - ideally a shared Google Drive
    
    

• Data on your Knox-issued computer

  • Data that has not been backed up on our servers

    • Items NOT on your desktop or My Documents Folder.

  • NOTE FOR MAC USERS

    • NONE of the data on your College-owned computer hard disk has been backed up by Knox ITS
      
      

• Personal application software you installed on your Knox-issued computer

  • You will be responsible for relicensing for use on your personal or next work Computer.