Operation

Starting Up the Control Panel

To begin, you must touch the screen.

Open

Crestron Control Panel

Once you have started, a new home screen will display with multiple options. Listed from left to right, they are: Guest Laptop, Room PC, Wireless Presentation, Blu-ray, Audio Call, and Room Settings. It also has volume controls for the room and the power switch.

Open

Crestron Home Screen

Opening any of the these options will automatically turn on or lower these things: The Projector, the ceiling microphones, and the two TV displays towards the back of Trustees Room.

Laptop

• Follow the on-screen instructions to utilize a laptop.

  • Select Lectern

    • Connect the Guest HDMI cable to your laptop

    • Connect the USB cable with the blue tag to your laptop

      • The USB is likely plugged into the Main PC

        • This USB cable gives your laptop control of the camera at the back of the room, the speakers. and the microphones

  • Select Wall Plate

    • HDMI cable needed

    • Plug laptop into wall plate under one of the TV’s

      • You can utilize two laptops at once, one on each TV screen

        • This acts like breakout rooms

Room PC

• Make sure that the USB cable with the blue tag is plugged into the blue port of the computer tower

  • This gives the computer control of the camera at the back of the room, the speakers. and the microphones

When pressing the ‘Room PC’ option, the main PC will power on and you will have to log into your account in order to display anything on the projector.

Wireless Presentation

Shown in this picture below, on the bottom left hand corner of the screen, there will be instructions indicating how to connect your laptop.

This is just an example. The website and code could change. In this case it states:

• Present Using Wireless, Visit: http://10.32.5.8

• Code: 9336

Blu-Ray / DVD

When selecting the “Blu-Ray” option, a pop up menu will appear on the control panel. As shown below, It displays a Play, Pause, Rewind, and Stop options, as well as a general menu with other buttons.

Seen on the computer, projector, and both screens towards the back of Trustees is this menu, which includes a movie, picture, music, or settings option. The selection of these can also be selected from the control panel.

Once here, insert the Blu-Ray/DVD into the Blu-Ray player. It is located inside the left door of the lectern.

• If the Blu-Ray player is not turned on, manually turn it on by pressing the power button.

  • The power button is outlined in red.

• The tray eject/close button is outlined in purple.

  • Insert/Remove Disc.

  • Close tray when finished, before closing the lectern.

Audio Call

At the moment, the “Audio Call” aspect of the control panel has not been set up yet, but the premise is that you can have the ability to call someone through the room. Enabling the ceiling microphone and allowing you to have that person on speaker for the room to hear. Similar to having a guest speaker, but on the phone.

Room Settings

Having selected “Room Settings”, you will be led to a screen that allows you to do many things including:

In the settings menu, from left to right:

• Mute or unmute Wireless Mics

  • These are the 2 lapel microphones found in the black Shure bags on the lectern

    • They require 2 AA batteries each

• Mute or unmute Lectern Mic

• Mute or unmute Ceiling Mics

• Activate or deactivate Voice Lift

  • Voice Lift will carry voices from the front of the room to the back of the room

    • You must be speaking in the direction of one of the ceiling tiles

      • If you are not near a microphone ceiling tile, this will not work

    • This does not work side to side

    • You must speak up

    • This feature is more often helpful for the hearing impaired

  • How it works:

    • Your voice is captured by a ceiling tile microphone either at the front or back of the room

    • Your voice is output through the speakers on the opposite side of the room

• Left Display

  • Turn on or off the Left Display

  • Utilize the Left display from the lectern (room pc or guest HDMI connection)

  • Utilize the Left display from the wall port under the TV

• Right Display

  • Turn on or off the Right Display

  • Utilize the Right display from the lectern (room pc or guest HDMI connection)

  • Utilize the Right display from the wall port under the TV

• Turn the projector off or on

  • Do not utilize this to “mute” or “freeze” the screen

    • There is an option on the projector remote to do this

  • Turning the projector off and on too many times in a short period of time will shorten the life expectancy of the lamp

• Raise or Lower the projector screen

Microphones

• Make sure that the USB cable with the blue tag is plugged into the blue port of the computer you are using

  • This gives the computer control of the camera at the back of the room, the speakers. and the microphones

Wireless Microphones

Located in the black bags are the wireless microphones

• If you find that the wireless microphone is crackling, or is unplugged, reseat the connection.

  • To unplug the microphone from the belt pack, press the black button and pull gently by the silver metal ring.

  • To reseat the connection, ensure that the pins in the hole line up with the holes in the microphone.

    • Insert the microphone plug gently into the socket until it clicks into place.

• The belt pack can go in your pocket or clip on to your waistband

• The microphone clips onto the top of your shirt, in front of your mouth

  • If it is off to the side, it may not work

• Ensure that the microphone is turned on when in use

  • Easily mute yourself by turning it off

Ceiling Microphones

• There are two ceiling microphones located in the room.

  • One is towards the front and one is towards the back.

• Green light indicates they are turned on.

• Red light indicates they are turned off.

• Note: The voice lift feature is an additional option when these are turned on. Voice lift will not work when these are turned off.

Lectern Microphone

• The lectern microphone is a 24” Shure Micro-flex Gooseneck

  • The microphone can bend in two spots, one near the top, and one near the bottom

  • Speak into the soft cushion

    • The closer you are, the louder your voice will be

    • The farther you are, the softer your voice will be

Motion Tracking Camera

• The HuddleCam is located at the back of the room and points towards the front

• Make sure that the USB cable with the blue tag is plugged into the blue port of the computer you are using

  • This gives the computer control of the camera at the back of the room, the speakers. and the microphones

• How it works:

  • The camera will track one person at a time

    • The camera focuses on head and shoulders, not who is speaking

    • If someone walks across the front of the room, it may track that person instead

  • The camera only tracks a person at the front of the room

  • The camera will track from the left side of the room to the right

  • The camera will not track you if you begin to walk into the middle of the room (lengthwise)

  • The camera has difficulty tracking if you stand in front of the projector screen with it turned on

• Troubleshooting:

  • If the camera is not an option for your virtual meeting, call for assistance from the helpdesk

  • Do not attempt to fix the issue on your own

Powering off the system

• Before powering off the system, be sure to log out of the Room PC.

  • You will not be able to log out after turning off the system.

• To turn off the system, press the power button

  • Pressing the power button does the following things:

    • Turns off the Main PC

    • Turns off the Projector

    • Turns off both TV’s

    • Turns off the Ceiling Speakers

    • Turns off the Lectern Microphone

    • Turns off the Wireless Microphones

    • Turns off the Ceiling Microphones

    • Deactivates the Voice Lift

    • Raises the Projector Screen

Once you press the power button, the following screen will appear to confirm you want to turn off the system.

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